Cancellation & Refund Policy

Last updated: 19 April 2026  ·  SELSI NZCON 2026

This policy sets out the terms under which delegates may cancel their registration for SELSI NZCON 2026 (1–3 September 2026, GMC Srinagar) and the applicable refund entitlements. Please read this policy carefully before completing your registration.

1. Cancellations & Refunds

All cancellation requests must be submitted in writing to info@selsinzcon2026.com. Refund eligibility is assessed on a case-by-case basis and is subject to the discretion of the Organising Committee. Administrative and payment gateway processing charges are non-refundable.

2. Registration Transfer

If you are unable to attend, you may transfer your registration to a colleague of the same delegate category by notifying us in writing at least 14 days before the conference (i.e., by 19 August 2026). The request must include:

• Your registered name, email address and delegate ID
• The full name, email address, designation and institution of the substitute delegate
• Supporting documents for the new delegate's category (e.g., bonafide certificate for PG Residents/Fellows)

Transfers are subject to approval by the Organising Committee. No fee difference refund or surcharge applies for transfers within the same category. Cross-category transfers are not permitted.

3. No-Show Policy

Delegates who do not attend the conference and have not submitted a cancellation request will be treated as no-shows. No refund will be issued for no-shows.

4. Conference Cancellation or Postponement

In the unlikely event that SELSI NZCON 2026 is cancelled or postponed by the Organising Committee due to circumstances beyond its control (force majeure — including natural disasters, civil unrest, government directives or public health emergencies):

• Cancellation: a full refund of the registration fee will be issued, less any non-recoverable administrative costs already incurred.
• Postponement: registrations will be carried forward to the rescheduled dates. Delegates who cannot attend the rescheduled conference may request a full refund within 30 days of the postponement announcement.

The Organising Committee shall not be liable for any additional costs incurred by delegates, including travel or accommodation expenses, in the event of cancellation or postponement.

5. Refund Processing

• Approved refunds will be processed within 15–21 working days of the cancellation request being confirmed.
• Refunds will be credited to the original payment source (bank account or card used at the time of registration).
• We are unable to process refunds to a different payment instrument.
• International bank transfer charges, if any, are borne by the delegate.

6. How to Request a Cancellation

1. Email info@selsinzcon2026.com with the subject line "Cancellation Request – [Your Delegate ID]".
2. Include your full name, registered email address, delegate ID and reason for cancellation.
3. You will receive an acknowledgement within 2 working days. Refund eligibility will be confirmed based on the date of acknowledgement, not the date of request email.